How Widescope Productions Stays One Step Ahead of the Competition with Mylio

Case Studies
Scroll this

Our Story:

I’m one of three co-owners of Widescope Productions, a Spanish film and video production services firm with offices in Barcelona and Malaga. We work with foreign clients who want to produce commercials or still shoots in Spain. We’re an end-to-end shop, and can facilitate just about any aspect of the production – budgets, location scouting, equipment, transport, casting, crew, and other production support. We got our start doing music videos, because none of our competition did them. A 21-hour day wasn’t unusual then, followed by an hour’s drive to the next location.

Today, what makes us stand out from our competitors is that all three of us partners run the jobs; one of us is always available to turn around budgets, and provide location reference photos within hours. We also enjoy good relationships with Spanish authorities, so we know when something is (or isn’t) possible. We have a great team of 8 full-time staffers, plus an army of subcontractors, who give clients unlimited support – weekends, after midnight, whatever.

Why Mylio?

One of the other things that differentiates us from the competition is Mylio — it makes us faster and more efficient. To be honest, I’ve kept Mylio a secret up until now, because it’s been an advantage for our business; I thought if our competitors heard about it, we might lose our advantage.

Our business problem is unique: there are a lot of moving parts and things to keep track of. Photos – of locations, of shoots — are a big part of that. We manage 303,000 images right now, and work with Mylio because it can handle such large volumes, it has a visual interface, and it automatically syncs photos between devices, offices, and staff.

It took me two years of research and trying things that didn’t work before I finally found Mylio. It’s the most amazing thing: capable of remote syncing between multiple devices in a visual way. I haven’t seen this done correctly anywhere else.

Widescope Productions on location in Spain
On location and rolling, somewhere in Spain

Before Mylio, our photos were just in databases; I had one, and my Office Manager had another, and they were never in sync. I tried ThumbPlus, but didn’t like it. Then I tried Aperture, and wound up with three different Aperture databases, which was a mess. Then I tried Apple Photos, Google Photos, and Dropbox, but none had the volume and syncing features I was looking for – until, about a year ago, I found Mylio.

How we use Mylio:

Four people work with our Mylio database, which we sync between six devices in two cities. When not producing, I mostly work from home in Malaga; I have two iMac 27s and a MacBook 15; our Office Manager in Malaga uses a MacBook 15; our Office Manager in Barcelona uses an iMac 21; and our Line Producer in Barcelona uses a MacBook 15.

One of the first things a client will do is send us a script or concept, and ask for help finding a location. That’s where our Mylio database comes in: we have photos of locations all over the country, and can turn them around for client review, from wherever we are, almost immediately. If a client wants something specific that we don’t have in the database – let’s say, a modern house – then our scouter will go take pictures, and upload them to Dropbox or Google Drive. Each client has a web site to track their project; we put the photos on the site for their review, then once the project is finished, they all go into the Mylio database, and get synced between offices. Everyone thinks one person manages this, but any of us can add things or make changes. I can see new photos as soon as they’re imported, then use them immediately on my next project as a reference.

Widescope Productions uses Mylio to help their small video production business.
Widescope’s Mylio setup — fully synced and protected

In my industry, having a visual database that can sync over 300,000 photos between devices is unique.

Once images are in Mylio, we keyword them. This is very important – everything from a particular scouting trip has a keyword code, as well as a keyword for the client, and keywords describing the location – road, house, pool, etc.  Keywords are everything! When this is done, the rest is easy: if a client wants to shoot in a house, I just type in ‘house’ and any other details, and I get everything right away.

Tips for other small businesses using Mylio:

My advice: keep your images in a folder structure, then you can have subfolders within the root folders. At first, we tended to throw all our photos into Mylio with no structure, and things would be confusing and messed up. Now I might have 50 folders, and can see what’s in any of them; I can search a parent folder, and sub-folders as well.

Also: do your keywords when you import!  If everything is classified properly it makes things very easy to search and filter. Today, if I need to find a road, I can search on ‘roads’; I can also filter by ‘roads, Malaga’, or ‘roads, Route 66’, etc.

It took me two years of Googling before I found Mylio. It will be easier for you!